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Managing Content with the WordPress Admin Panel

Managing Content with the WordPress Admin Panel

Managing Content with the WordPress Admin Panel

 

The WordPress Dashboard, Simplified

 

Understanding the WordPress dashboard is simple enough to start using the system. WordPress caters to users who want a presentable website without needing a degree in development. In the past, website development included writing line after line of code. Content management services like WordPress made building a website accessible for everyone. What started as a haven for bloggers is now the world’s most popular management service. 

Why?

WordPress strips away the complicated parts of the building and maintaining a site by giving users a simplified dashboard. Everything a user needs is available on the homepage of the administrative screen. Additional streamlined navigation tools on the left side and across the top allow users to go anywhere and do everything with a few clicks.

Creating a website is daunting. We’re here to help simplify the operation. 

 

On the Homepage

 

The dashboard homepage shows a mixture of widgets containing different information. The page is customizable, and any plugin or integration offering information snapshots will show. The tables are also movable, so you can prioritize information by putting it above the fold. Remember, the WordPress home page lets you customize which boxes display. You can even collapse and expand each widget by clicking the title bar.

The page serves as a snapshot of the health and activity of your website. Services like Google Analytics and Yoast SEO display high-level information with options to dive deeper. The goal is to provide a smooth, customizable workflow when users sign in. If you get lost or stuck, WordPress has an extensive support system. The website has quick documentation help, including definitions for different aspects of the page along with general support for WordPress. 

The default boxes are:

  • At a glance: This box shows the number of posts, comments, and pages on your website.
  • Activity: This widget is highly interactive. It shows any new posts or comments and lets users make any edits where needed.
  • Quick Draft: An easy to use widget allowing you to begin a new post quickly.
  • WordPress News and Events: This box contains fresh articles and event announcements regarding the WordPress field.
  • Welcome: This gives tips on how to set up your new website
  • Screen Options: This widget allows you to control what boxes appear on the homepage.

 

Navigation Bar

 

While the homepage contains beneficial information, the navigation bar on the left side of the screen helps organize and move around your site. Once again, there are defaults, such as posts, settings, and users. However, this list is where you will find available plugins and integrations. Each menu item offers additional options when you hover over them.

The default items are:

 

Posts:

 

  • All Posts: Navigates to a page showing all published posts and drafts. The posts can be filtered by options like date, categories, and format. The posts are ordered by last modified date but can be re-ordered by other settings. 
  • Add Post: This page gives a blank canvas to start a blog post. You can also use this page to handle tagging, categorizing, and publishing newly written drafts.
  • Categories: All posts are categorized to help organize articles by topic for future reference. Unlike tags, categories are hierarchical meaning you can nest “child” categories to be more specific.
  • Tags: Tags are a simple way to group posts together under one label. Multiple tags can be applied to one post.

 

  •  
Media:

 

  • Library: The library includes all loaded media like images and videos. From this page, users can add, edit, and remove media files.
  • Add New: This page gives users the ability to add any new media up to 64MB.

 

Pages:

 

  • All Pages: Unlike posts, pages refer to more standard like your homepage, contact, or about page. 
  • Add New: Add a new standalone page.

 

Comments:

 

  • The comments menu item doesn’t contain multiple options. The page shows any and all comments from visitors. Users have complete control to edit, approve, or remove comments if needed.

 

Appearance:

 

  • Themes: The theme is the overall representation of the website. This includes colors, graphics, and text. WordPress supplies a large number of options for users both paid and free.
  • Customize: Most themes offer the ability to customize certain elements like images and colors.
  • Widgets: The widgets toolbar lets users control which options show up on the left-hand navigation bar. 
  • Menus: The menu page lets you create or edit navigation menus your visitors see on your website. These menus include headers, footers, in-post navigation, etc.
  • Header: This page allows users to edit what information shares on the theme’s header.

 

Plugins:

 

  • Installed Plugins: WordPress operates using various plugins. Plugins are nothing more than a piece of software that adds a feature or function to a website. The installed plugins page shows all available plugins for your website.
  • Add New: This page serves like something similar to a “store” for new plugins to download and add to your site.
  • Edit Plugins: Use this page to edit or remove current plugins.

 

Users:

 

  • All Users: This page lets you manage all users under your account.
  • Add New User: Add a new user to your account.
  • Your Profile: This area allows you to personalize the WordPress experience. Change color schemes, add an avatar, enter keyboard shortcuts, among other fields. 

 

Tools:

 

  • Available Tools: Contains a link to a tag to category converter (or vice-versa).
  • Import: This page contains a tool to let users upload external data like comments or posts from another website.
  • Export: Exporting from WordPress creates an XML file letting you create a backup for your website on an external website if you need to move or preserve your content.

 

Settings:

 

  • General: This page lets you view and edit the most basic elements of your website such as the site’s title.
  • Writing: This configuration controls how you view and write new posts.
  • Reading: Configures how your website displays information for a user to interact with on the front end such as how many posts show on one page.
  • Discussion: The discussion settings are a detailed way to control aspects of communication such as notifications, comment moderation, and avatars.
  • Media: Media settings let you determine image sizes.
  • Permalinks: WordPress lets users determine how the web-page address displays. The permalinks settings page shows available options for how to display page links.

 

As you continue to build your WordPress website, your navigation bar will grow with new options coming from additional plugins and customization. Most menu items operate similarly to the defaults.

 

The Top Menu

 

Across the top, you’ll see a small bar containing a few more shortcut keys to help streamline your use of the WordPress system. The far top left is the WordPress logo. Scrolling over this gives you a drop-down menu of some WordPress related links. Next to the logo, you’ll find your business name and a drop-down list, letting you navigate to your front-end homepage or even view your live website.

Other icons along the top are additional notifications and shortcuts to different areas on your site. The “New” option provides a drop-down to let you create a new post/page/user/etc. If you’re using plugins, you will notice some logos representing drop-downs to options for their services.

Finally, on the far right of the top-line menu, you’ll find your user name. This area gives you the option to manipulate your user profile, log out, or switch off. Editing your profile offers a lot of options from how you view the WordPress dashboard to whether you have a picture loaded. 

 

Wrapping Up

 

WordPress is popular for a very good reason. The accessibility of the system lets almost anyone create a website from scratch, and the easy-to-use plugins let you customize your site. The WordPress dashboard is the gateway to using the full power of the system. 

From the informational overview of the customizable homepage to the quick navigation shortcuts on the side and bottom, the dashboard has everything you need. The last step is taking the time to learn how to use it.

WordPress is kind of our thing. Schedule a meeting with our experts to talk about getting the most out of the system. We can’t wait to get started with you.

 

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3 Reasons WordPress is Best for Businesses

3 Reasons WordPress is Best for Businesses

3 Reasons WordPress is Best for Businesses

Launched in 2003, WordPress is a content management system allowing users to build and edit websites. It now powers approximately 35% of all sites on the Internet. For perspective, there are about 1.3 Billion (yes, with a B) websites as of January 2020. Only 50% of those websites use any type of content management system, making WordPress the most dominant CMS for creating and managing sites. The system’s tools and resources are why WordPress is best for businesses. 

Building a website is a daunting task. Content management systems like WordPress let users create a website with little to no understanding of web development. The software runs on plugins powering every detail of the site down to the pop-up that asks for your email address. Since WordPress started as a place for bloggers to host content, it needed to be accessible and straightforward. Businesses caught on quickly because the system made the daunting task of creating a new website much more manageable. 

More importantly, building a website on a WordPress template meant less labor time and lower upfront costs. Over time, WordPress.org began offering free site templates to make getting online even easier for everyone. Today there are many website builders and content management systems to choose from, but here are three reasons WordPress is best for businesses.

 

Flexibility

WordPress comes with an abundance of built-in tools. There are thousands of templates that allow businesses to find a look that suits their brand. The simplicity enables a user to create a personalized look and feel within a few minutes of signing up. Many templates even offer guides or suggestions for where to put content or how to arrange the site.

From there, companies can choose plugins to power the functionality of the site. Plugins are nothing more than pieces of software that add new features or functions to the website. Some plugins are simple and offer basic services like contact forms so customers can reach you. Others are much more complex to fit analysis and marketing needs. 

For example, Formidable Forms is a WordPress form creation tool. Users can create data collection forms for nearly any purpose. The plugin is simple enough to use one-click, drag-and-drop features and build straightforward contact information forms. However, the software becomes more and more complicated, depending on the company’s needs. Not everyone needs forms with conditional logic or dynamic prefilled fields, but those features are present regardless. 

While the example above is an oversimplification, the plugin catalog contains tens of thousands of plugins offering businesses the flexibility to build the perfect website.

 

Support

Like with any software, there will be issues. Some things will glitch, or integrations won’t work as they should. Sometimes you feel like you did everything right, but your website isn’t working correctly. It happens! WordPress.org has an excellent support setup, but many companies turn to WordPress management firms to handle support. 

Managed WordPress hosting and development firms like WPClover handle every aspect of designing, building, and maintaining a website, which includes support. WordPress provides tools to help troubleshoot problems, but not everyone is tech-savvy enough to handle a complex issue. For a company with a complicated website, trying to troubleshoot on your own can make things worse. Website management firms help fix and improve sites based on user needs and requests. They can provide support without demanding too much of your time.

Luckily, the WordPress CMS has been around long enough for there to be plenty of other support options. Books, articles, and videos are all readily available to everyone, and support companies allow businesses to submit specific problems to fix. WordPress is one of the few software services with sufficient available support. 

 

Integration

Finally, WordPress has an unbeatable number of integrations with other software. Remember, WordPress powers 35 % of all websites worldwide. Any service software not trying to build a plugin to integrate their software is missing an incredibly vast audience.

Why does this matter to a business?

Just having a website isn’t enough for today’s businesses. Companies need ways to engage customers. Plugins that create pop-up forms to collect data are fantastic, but what comes next? WordPress integrations let a business connect an email service to a project management software to an internal communication platform. A potential customer can fill out a request for more information. Through seamless integrations, the prospect immediately receives an automated email, their contact information goes into your database, and a message goes out to your whole team, notifying you of a new prospect. Everything happens instantly.

WordPress integrations open a new world of functionality. During the rise of WordPress, connecting various aspects of your marketing, sales, and productivity was crushingly time-consuming. As more SaaS products became available, they began integrating more with the system. WordPress became a more powerful force for businesses to automate as much work as possible and become streamlined like never before.

 

Why WordPress is Best for Businesses

Despite the plethora of site-building options available, only WordPress combines the high-level simplicity of one-click creation tools with the depth of the ability to build custom plugins to fit specific needs. The system is more flexible than any other CMS in the world, but it wouldn’t be nearly as successful without the level of available support. From a photographer trying to show off a portfolio to the largest Fortune 500 companies, WordPress fits every necessity.

WordPress is best for businesses small and large because the system opens up customizability to every facet of a website. Companies can create interactive tools alongside in-depth sales funnels to engage customers and close sales, all without a single call or email. In short, WordPress works for businesses so that businesses don’t have to work to figure out how to build the perfect website.

 

WPClover has years of experience with WordPress development and management. We’d love to talk more with you about your needs. Schedule some time with our experts and take the first step toward the perfect website. 

 

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