Architecture firm cleaning up a project drive
A small architecture studio has 4 years of project files dumped in one Dropbox folder — needs them renamed by project number, phase, and date so the team can find old drawings.
File Organization & Naming
Tier 1 · Business Operations · $25 · 1–3 hrs · 3 day turnaround
Listed price is the project base price. A 3% payment processing fee is added at checkout. The full total is charged upfront when you place your order.
Organize and rename files in a shared drive or folder using a consistent naming convention (up to 100 files).
A vetted student will audit, restructure, and rename your files into a standardized system—then hand you a documented naming convention guide so your team stays consistent going forward. This solves the chaos of inherited folders where files are dated inconsistently, abbreviated cryptically, or buried three levels deep.
Deliverables
- Organized file structure
- Naming convention guide
- Migration log
What's included
- Up to 100 files
- Folder restructuring
- Naming convention
Not included
- File content editing
- More than 100 files
- Software migration
What you'll get
Access to your shared drive folder or cloud storage (Google Drive, Dropbox, OneDrive, etc.) containing up to 100 files. Include any existing naming standards or category breakdowns you want to follow, or note if you want the student to propose a structure from scratch.
The student will audit your current folder tree, propose a logical naming convention (e.g., YYYY-MM-DD_ProjectName_FileType or ClientName_DeliverableType_Version), reorganize files into folders by category or date, rename each file according to the standard, and track every move in a migration log.
Three deliverables: (1) a reorganized folder structure ready to use, (2) a written naming convention guide with examples and rules your team can reference, and (3) a migration log listing every file's old name, new name, and new location for your records.
Your $25 payment stays held until you confirm the new structure is organized correctly, file names match your convention, and the migration log is complete and accurate.
Common use cases
Wedding photographer's client deliverables
A photographer has 100 client photo folders with inconsistent naming (some by date, some by bride's first name) and wants a single convention applied across the archive.
Law office digital file cleanup
A solo attorney has 100 case PDFs scanned with names like 'doc1.pdf' — needs them renamed by matter number and document type for compliance.
Nonprofit grant archive
A nonprofit received ten years of grant submissions, reports, and correspondence scattered across a shared folder with names like 'Final_v3_REAL.doc' and 'Grant2015' buried in subfolders. A student restructures by grant year and funder, renames to 'YYYY_GrantName_SubmissionFinal', and documents the system so new staff can file grants consistently.
Contractor handoff
A small business hired a contractor who left behind 80 design files, mockups, and assets named by first initial and date only. The student organizes by project deliverable type (Logos, Mockups, Brand Assets), renames to 'ProjectName_AssetType_YYYY', and creates a guide so in-house staff know where to store future assets.
Real estate agent client files
A realtor's office has mixed property listings, contracts, and photos across shared drives with file names mixing agent initials, property addresses, and random numbers. A student reorganizes by property address and document type (Contracts, Photos, Disclosures), applies a convention like 'Address_DocumentType_DateReceived', and provides a one-page guide for agents to follow on new transactions.
Frequently asked questions
What file formats can the student organize—just documents, or images and videos too?
Any file format counts toward your 100-file limit: PDFs, Word docs, Excel sheets, images (JPG, PNG), videos, audio files, and more. The student will organize them all by type and rename consistently, though no file content gets edited.
If I have nested subfolders five levels deep, will the student flatten or keep the structure?
The student will work with you: if you want a flatter structure for easier navigation, they'll reorganize and move files up. If you need to preserve a hierarchy for compliance or workflow, they'll keep it and just rename files and add missing top-level folders. Clarify your preference when you submit the project.
What if some files have the same name but different content—how does renaming handle that?
The student will catch duplicates during the audit and flag them in the migration log. You'll review and decide which to keep, discard, or rename with a version suffix (e.g., 'Proposal_v1', 'Proposal_v2'). The migration log tracks every decision.
Can the naming convention include dates, client names, and file types all together?
Yes. The student will build a convention tailored to your workflow—for example, 'ClientName_YYYY-MM-DD_ProjectPhase_FileType'. They'll document the rule clearly so your team knows the order and format for every new file you create.
If I need to revise the naming convention after reviewing the first batch, can the student re-rename files?
That would require a separate revision round outside this project scope. This Tier 1 project covers one pass of renaming to your initial convention. Major changes are best discussed in the PM chat before the student starts, so the convention is locked in and completed within the 3-day turnaround.
Ready to get your project started?
Select a scope and let your Shamrck PM handle the rest. Pay the full total upfront at checkout, then review and approve the completed deliverable. Approval does not trigger a new charge.
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